Wahoos Team Important Reminders

Meet Signups

Please adhere to deadlines and complete your swimmers meet RSVP’s. The coaches need time to determine event entries and the league requires the teams communicate their entrants well ahead of the meet.

If you know your availability you can go ahead and RSVP for EVERY meet in SwimTopia now.

We understand there may be last minute uncontrollable events (example: Covid) that require you to remove your swimmer from a meet. In that case, please contact Coach Nathan directly so he will have time to make possible substitutions.

Meet Signup for Time Trials are due on Friday, June 3 by midnight. If you don’t declare your swimmer as “Attending” for the meet the coaches will have to assume they will not be there and will not enter them into swim events. You guys have been awesome with the RSVPs. We already have 60 kids declared as “Attending” Time Trials with 11 declared unavailable. We have 57 missing entries so please be sure to RSVP for the Time Trials whether your swimmer(s) are attending or not.

Volunteers

It takes many hands to run a successful swim meet! Volunteer signups are open for the Time Trials and all away meets in SwimTopia (home meets will be opened in a few days). Volunteers are needed for both home and away meets. There will also be opportunities to volunteer at other Wahoo events.

Reminder: Each family is required to volunteer at least 4 times during the season.

There are 10 open volunteer positions for Monday’s Time Trials. A few positions are open for trainee roles so you can be ready to help at future meets. Also, we had an error where 6 people signed up for the Volunteer Check-in job. This is a one-person job and was already filled for Time Trials by our Volunteer Coordinator. If you signed up for this job, you were bumped out when the error was corrected in Swimtopia.

We have received some responses from people interested in learning Score Entry or Stroke and Turn. We do need several more volunteers trained for these positions so please reply to me if you want to learn more about helping in these important roles.

Need help with signing up?

Wahoos Swimtopia guide - How to RSVP for meets and sign-up for volunteer jobs: https://d1nmxxg9d5tdo.cloudfront.net/3154/files/Wahoos_Swimtopia_Info.pdf

Weather Delays

We swim in the rain. Assume we’re swimming unless you receive a communication prior to the meet stating otherwise.

Ensure you have enabled push notifications through the SwimTopia mobile app. In the event of a weather delays, you will receive the updates including the return to pool times via SwimTopia. If you do not have push notifications enabled be sure to regularly check the email associated with your SwimTopia account ahead of meets and during any weather delays.

SwimTopia guide - How to enable push notifications: https://help.swimtopia.com/hc/en-us/articles/360028382651-Notification-Settings-for-Alerts

Also, here’s a link to more info on the SwimTopia mobile app. There’s a 7-day free trial and it’s $2.49/month thereafter (and swim meet schedule is just one month long!)