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    Thursday's Meet (6/16) at HOME vs Hembstead

    June 15th

    Wahoos families,

    Please read the entire email for important updates.

    ***It takes a lot of hands to run a successful swim meet! To ensure the workload is fairly distributed across the team each family is REQUIRED to volunteer at least 4 times during the season. Even that will not fulfill all the volunteering needs for the team. Graciously many families give significantly more volunteer time to fill in the gaps.

    If you have enjoyed watching your kid swim this season and have not volunteered, then just know other families are making that possible for you. We have a number of families who have not signed up to volunteer at all this season. If you have not signed up to volunteer yet, please do so ASAP. We have slots open for tomorrow’s meet and all volunteer slots are open for the remaining meets this season.

    Volunteer coordinators will be reaching out individually to families that have still not signed up to volunteer. They will be glad to help you find volunteer jobs that fit for your schedule and swim team experience.***

    Results from the meet with Baxter are available on the Wahoos team website (here) and can also be viewed in the SwimTopia App.

    6/16 WAHOOS VS HEMBSTEAD HURRICANES - HOME MEET

    Thursday Schedule

    Morning practice schedule

    8:45-9:45 – 10 and under practice

    9:45-11:00 – 11 and over practice

    Evening meet schedule

    4:00 – Pool Closes

    5:15 – ARRIVE BY TIME

    5:30 – Wahoo warm-ups

    5:45 – Hembstead warm-ups

    5:45 – Wahoos team meeting on basketball court

    5:45 – Timer meeting – NEW LOCATION: Inside the clubhouse ballroom

    5:55 – 6U Swimmers ready behind starting blocks

    5:55 – Stroke & Turn meeting – NEW LOCATION: Inside the clubhouse ballroom

    6:00 – Meet starts

    9:00 – Estimated meet finish

    PARKING. Regular parking lot as well as in the overflow area in the grass field, if needed.

    SEATING AREAS.

    • Home team seating is in the section of the deck near the flagpole and giant umbrella and in front of the concession stand/bathrooms.
    • Away team seating is the near the picnic tables and the deck space in front of the baby pool.
    • Additional overflow seating for all on grassy area behind the blocks
    • BRING CHAIRS for you and your swimmers. Some tables and lounge chairs will be left out by the lifeguards. But there will not be enough for all.
    • SHADE TENTS can be set up on the basketball court or the grassy area outside the fence AFTER 4pm!

    MEET ENTRY. Your swimmers’ status for the meet and events are available on the website by clicking Meet Entry under the Hembstead meet in the team calendar OR view it on the SwimTopia app.

    • Review entries to confirm your swimmers are listed.
    • If your swimmers are unable to attend, make sure they are NOT listed.
    • Email Coach Nathan or Joe Guy ASAP there is an issue.
    • Relays are swum in events 3-12 and 61-70. If your swimmer is listed for a relay and will not be there for the start of the meet or able to stay to the end of the meet, please let Coach Nathan know ASAP as he will need to make relay changes.

    HEAT SHEETS. Will be available by mid-day Thursday on the website under the Hembstead Meet in the calendar. It shows events, heat, and lane assignments. That information is also available on the SwimTopia App. Heat sheets are also posted on the exterior clubhouse walls in two locations at the meet.

    VOLUNTEERS.

    • We still need a few volunteers for this meet! Sign up via the website or SwimTopia
      • Unfilled jobs include Timers, Runner and Event/Heat Counter.
    • Sign-in when you arrive with the Wahoos Volunteer Coordinator for this meet – Christy Daou
    • If you need to drop out of your volunteer job please contact Christy Daou ASAP so she can try to refill the job before the meet. [email protected] or (704) 779-3134
    • Timers and Stroke and Turn volunteers – see schedule above for meeting times.
    • FYI: JOB SIGN-UPS ARE OPEN FOR ALL MEETS for the remainder of the season

    IMPORTANT REMINDERS.

    • Thank you for keeping the club clean! PLEASE continue to use the provided trash cans to dispose of your trash properly.
    • All swimmers: Write their first and last names on their back, arm, or cap.
    • Swimmers should write their events/heats/lanes on their arms or legs. Coaches are receiving a lot of questions from swimmers on when they swim next. Coaches really need to focus on other responsibilities. If your swimmer has questions about what is written on them and they can’t find you, they can always ask at clerk of course. If you are not sure how to do this there are plenty of parents that will gladly help. You can also refer to several helpful documents on the Wahoos Swimtopia site.
    • Wear your Wahoos cap. Swimmers are NOT permitted to wear caps from year-round or school teams at GCSL meets.
    • Swimmers enter Clerk of Course area near the diving boards only.
    • Swimmers should NOT be behind the blocks unless they are lined up for their event.
    • We will again be using the SwimTopia app with live updates during the meet. Using the mobile app will allow you to see the events/heats your swimmers are entered in, the events/heats in progress, estimated start times for upcoming events, swimmer times as they are scored and team points tallies.
    • Keep your swimmers AND OTHER CHILDREN out of the water unless they are warming up or racing. The GCSLrules state that only the swimmers who are currently racing can be in the pool during the meet. That means no dangling legs nor dips in the shallow end during the meet.The dive well, baby pool, and shallow end of the pool and playground are closedduring the meet.
    • Ask your swimmers not to pull on the rope marking space for the timers at the club house end of pool.
    • DO NOT RUN ON DECK! Remind your swimmers that when their event is called to report to clerk of course they will have plenty of time to walk at a normal pace to that area.
    • We swim in the rain. Assume we’re swimming unless you receive an email prior to the meet stating otherwise. If we get rain at a meet stick around (under shelter or in your car) until you’ve received a message stating that meet is canceled or being rescheduled.

    FOOD AND BEVERAGE

    • TCBY will be selling treats - CASH or VENMO accepted
    • The concession stand and grill will be OPEN. Hamburgers, hotdogs , chips, cold treats and drinks. Cash or credit card accepted.
    • You can also bring food or have deliveries made to the pool. Please meet your delivery driver. No announcements for deliveries can be made once the meet starts.
    • No alcohol is permitted during GCSL swim events/meets. This is grounds for team disqualification in GCSL by-laws.

    MEET THEME FOR THURSDAY – DISNEY

    • Dress as your favorite Disney character, wear your Mickey Ears, wear your princess tiaras or prince crown or anything else from the Disney catalog (Pixar, Star Wars, Marvel…)

    TEAM MERCHANDISE.

    • See Kimberly Barker (she will have a large IKEA bag nearby)
    • Pick up your pre-ordered spirit wear and/or team towels and caps for swimmers if you have not already done so.
    • Available for purchase: Silicone caps - $22, Replacement latex caps - $5 (Cash, Check, Zelle - [email protected])

    SPORTSMANSHIP: Is a huge part of our team. We want the Wahoos to be competitive AND celebrate everyone’s individual success, both among fellow Wahoos and competing teams. We encourage our swimmers to:

    • Wish their competitors good luck
    • Wait in the water until the last swimmer in the heat arrives at the wall
    • Congratulate fellow competitors at the end of a race
    • Mark their bodies only with writing that is swimming related and positive in nature (“Go Wahoos!” is positive whereas “Eat my bubbles!” is not)
    • Be gracious hosts at home meets and well-behaved guests when away

    WAHOOS INVITATIONAL.

    • This Saturday, June 18 from 8:30-11:00.
    • 12 and Under swimmers.
    • We will be swimming against other 12U kids from Providence Downs South. Please RSVP your 12 and Under swimmers for this fun meet no later than Friday, June 17th at noon.
    • More details here.

    NEXT MEET.

    • Monday 6/20 vs The Reserve (HOME MEET). This is the HOME meet this season. The theme will be Luau!
    • Meet Signups are due on Friday (6/17) by noon using Meet Entry on the Swimtopia team website or app. RSVP your swimmer here for the meet.
    • If you do not RSVP for your swimmer by the deadline, they may not be eligible to swim at the meet. Coaches have to coordinate, and submissions are due to the league ahead of time.
    • We still have unfilled volunteer jobs for this meet. Sign up here.
    • Meet theme will be Hawaiian Luau. Get your Hawaiian attire ready (flowered shirts, grass skirts, leys, etc.)

    OTHER INFO.

    Thank you and see you at the pool!

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