Wahoos families,

This is an EXTRA long email that contains important information about the THREE meets this week.

IMPORTANT: If you had RSVP’d to swim or volunteered for the Hembstead meet on 6/16 but are now unable to attend on the rescheduled date of 6/21 – YOU MUST GO INTO TO SWIMTOPIA AND REMOVE YOURSELF/SWIMMER FROM THE MEET. Coach Nathan is making the event assignments and we don’t want empty lanes with swimmers not in attendance.

MEET ENTRY

VOLUNTEERS

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A huge thank you to all the families that have already fulfilled their volunteer commitments for the season!

We still have 16 FAMILES THAT HAVE NOT VOLUNTEERED FOR ANY SHIFTS THIS SEASON! Volunteers are needed for the Hembstead, Providence Downs, and Thornhill meets as well as End of Season Social & Awards. SIGN UP NOW!

Contact Cathy Osmera or Christy Daou if you have any questions about the required volunteer commitments from each family! They can help you find a suitable, open volunteer job.

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WAHOOS INVITATIONAL: This meet was such a pleasure to watch! In total 80 swimmers attended with great swims, wonderful displays of sportsmanship, and lots of cheering and smiles. Thanks to all the swimmers who participated and all of our volunteers with a special thank you to Supriya Kulkarni for coordinating the event!

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6/20 (MONDAY) WAHOOS VS THE RESSERVE RIPTIDES - HOME MEET

This is shaping up to be an extra fun night! We are expecting fast and exciting swims! The meet theme is Hawaiian Luau, which was favorite last season. We will be having the Wahoos parade (swimmers through the parent tunnel) – always special. And The Local Scoop Ice Cream will be on site selling their amazing ice cream.

Monday Schedule

Morning practice schedule

8:45-9:45 – 10 and under practice

9:45-11:00 – 11 and over practice

Evening meet schedule

4:00 – Pool Closes

5:15 – ARRIVE BY TIME

5:30 – Wahoo warm-ups

5:45 – The Reserve warm-ups

5:45 – Wahoo parade (see below for details)

5:50 – Wahoos team meeting on basketball court

5:45 – Timer meeting – NEW LOCATION: Inside the clubhouse ballroom

5:55 – 6U Swimmers ready behind starting blocks

5:55 – Stroke & Turn meeting – NEW LOCATION: Inside the clubhouse ballroom

6:00 – Meet starts

9:00 – Estimated meet finish

MEET ENTRY: Your swimmers’ status for the meet and events are available on the website under The Reserve Meet Entry in the team calendar OR view it on the SwimTopia app.

• Review entries to confirm your swimmers are listed.
• If your swimmers are unable to attend, make sure they are NOT listed.
• Email Coach Nathan or Joe Guy ASAP there is an issue.
• Relays are swum in events 3-12 and 61-70. If your swimmer is listed for a relay and will not be there for the start of the meet or able to stay to the end of the meet please let Coach Nathan know ASAP as he will need to make relay changes.

HEAT SHEETS: Will be available by mid-day Monday on the website under The Reserve Meet in the calendar. It shows events, heat, and lane assignments. That information is also available on the SwimTopia App. Heat sheets are also posted on the exterior clubhouse walls in two locations at the meet.

VOLUNTEERS

• ALL VOLUNTEER JOBS ARE FILLED – THANK YOU!
• Sign-in when you arrive with the Wahoos Volunteer Coordinator for this meet – Christy Daou
• If you need to drop out of your volunteer job please contact Christy Daou ASAP so she can try to refill the job before the meet. [email protected]or (704) 779-3134
• Timers and Stroke and Turn volunteers – see schedule above for meeting times.

MEET THEME FOR MONDAY: Meet theme will be Hawaiian Luau. Wear your Hawaiian attire ready (flowered shirts, grass skirts, leys, etc.)

WAHOO PARADE: Wahoo parents and family members should line up under the covered area in front of the concessions/bathrooms by 5:40. Be ready to cheer, clap and give a lot of high fives! After warm-ups the swimmers will parade through the tunnel of cheering family members on their way to the team meeting on the basketball court.

PARKING: Regular parking lot as well as in the overflow area in the grass field, if needed.

SEATING AREAS

• Home team seating is in the section of the deck near the flagpole and giant umbrella and in front of the concession stand/bathrooms.
• Away team seating is the near the picnic tables and the deck space in front of the baby pool.
• Additional overflow seating for all on grassy area behind the blocks
• BRING CHAIRS for you and your swimmers. Some tables and lounge chairs will be left out by the lifeguards. But there will not be enough for all.
• SHADE TENTS can be set up on the basketball court or the grassy area outside the fence AFTER 4pm!
• Turn volunteers – see schedule above for meeting times.

FOOD AND BEVERAGE

• The Local Scoop will be on deck selling frozen treats. Mouth-watering ice cream prepared with locally-sourced ingredients. Aiming to bring the community together by supporting local businesses and growing conscientiousness, our shop strives to incorporate as many fresh ingredients from regional small farms into every recipe, for a rich and natural experience.
• The concession stand and grill will be OPEN. Hamburgers, hotdogs, pizzas, chips, candy, cold treats and drinks. Cash or credit card accepted.
• You can also bring food or have deliveries made to the pool. Please meet your delivery driver. No announcements for deliveries can be made once the meet starts.
• No alcohol is permitted during GCSL swim events/meets. This is grounds for team disqualification in GCSL by-laws.

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6/21 (TUESDAY) WAHOOS VS HEMBSTEAD - HOME MEET (Rescheduled date)

• This is the last HOME meet of the season.
• VOLUNTEERS ARE NEEDED including Head Clerk of Course and Assistant Clerk of Course and Score Entry. Sign up here.
• Meet Signups are due on Monday (6/20) by noonusing Meet Entry on the Swimtopia team website or app. RSVP your swimmer here for the meet.
• If you do not RSVP for your swimmer by the deadline, they may not be eligible to swim at the meet. Coaches have to coordinate, and submissions are due to the league ahead of time.
• Meet theme will be Disney: Dress as your favorite Disney character, wear your Mickey Ears, wear your princess tiaras or prince crown or anything else from the Disney catalog (Pixar, Star Wars, Marvel…)

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6/23 (THURSDAY) WAHOOS VS PROVIDENCE DOWNS - AWAY MEET

• Thursday 6/21 vs Providence Downs (AWAY MEET). This is the last HOME meet of the season.
  • Address: 8723 Kentucky Derby Dr, Waxhaw
• Meet Signups are due on Tuesday (6/21) by noonusing Meet Entry on the Swimtopia team website or app. RSVP your swimmer here for the meet.
• If you do not RSVP for your swimmer by the deadline, they may not be eligible to swim at the meet. Coaches have to coordinate, and submissions are due to the league ahead of time.
• We still have unfilled volunteer jobs for this meet. Sign up here.

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IMPORTANT REMINDERS

• Thank you for keeping the club clean! PLEASE continue to use the provided trash cans to dispose of your trash properly.
• All swimmers: Write their first and last names on their back, arm, or cap.
• Swimmers should write their events/heats/lanes on their arms or legs. Coaches are receiving a lot of questions from swimmers on when they swim next. Coaches really need to focus on other responsibilities. If your swimmer has questions about what is written on them and they can’t find you, they can always ask at clerk of course. If you are not sure how to do this there are plenty of parents that will gladly help. You can also refer to several helpful documents on the Wahoos Swimtopia site.
• Wear your Wahoos cap. Swimmers are NOT permitted to wear caps from year-round or school teams at GCSL meets.
• Swimmers enter Clerk of Course area near the diving boards only.
• Swimmers should NOT be behind the blocks unless they are lined up for their event.
• We will again be using the SwimTopia app with live updates during the meet. Using the mobile app will allow you to see the events/heats your swimmers are entered in, the events/heats in progress, estimated start times for upcoming events, swimmer times as they are scored and team points tallies.
• Keep your swimmers AND OTHER CHILDREN out of the water unless they are warming up or racing. The GCSL rules state that only the swimmers who are currently racing can be in the pool during the meet. That means no dangling legs nor dips in the shallow end during the meet. The dive well, baby pool, and shallow end of the pool and playground are closed during the meet.
• Ask your swimmers not to pull on the rope marking space for the timers at the club house end of pool.
• DO NOT RUN ON DECK! Remind your swimmers that when their event is called to report to clerk of course they will have plenty of time to walk at a normal pace to that area.
• We swim in the rain. Assume we’re swimming unless you receive an email prior to the meet stating otherwise. If we get rain at a meet stick around (under shelter or in your car) until you’ve received a message stating that meet is canceled or being rescheduled.

TEAM MERCHANDISE

• See Kimberly Barker (she will have a large IKEA bag nearby)
• Pick up your pre-ordered spirit wear and/or team towels and caps for swimmers if you have not already done so.
• Available for purchase: Silicone caps - $22, Replacement latex caps - $5 (Cash, Check, Zelle - [email protected])

SPORTSMANSHIP: Is a huge part of our team. We want the Wahoos to be competitive AND celebrate everyone’s individual success, both among fellow Wahoos and competing teams. We encourage our swimmers to:

• Wish their competitors good luck
• Wait in the water until the last swimmer in the heat arrives at the wall
• Congratulate fellow competitors at the end of a race
• Mark their bodies only with writing that is swimming related and positive in nature (“Go Wahoos!” is positive whereas “Eat my bubbles!” is not)
• Be gracious hosts at home meets and well-behaved guests when away

OTHER INFO

• End of Season slideshow. GET YOUR PICTURES SUBMITTED ASAP! Volunteers are compiling pictures for the end of season slide show. Please share your pictures from meets, practices and other team activities. Email pictures to [email protected] Or upload directly to:
• https://drive.google.com/drive/folders/1ofORLsSXiftSlr2Jn_lO2sskmbKujLzo?usp=sharing
• End of Season Social and Awards is scheduled for Thursday June 30^th. RSVP and Jobs are open for this fun end of season event.
• Please look for an email from Supriya Kulkarni about collecting for gifts for our terrific coaching staff for this season.

Thank you and see you at the pool!