PROVIDENCE DOWNS IS A GATED NEIGHBORHOOD – SEE BELOW FOR ACCESS AND PARKING INFORMATION!!!!

** Thunderstorms are expected mid-afternoon to early evening on Thursday. Please look for updates Thursday afternoon on the meet including potential delayed starts.

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Wahoos families,

Volunteers are needed for the Thornhill meet, End of Season Social & Awards and All-Star Banquet. If you have not completed your required volunteer commitment of 4 shifts this season, please SIGN UP NOW to ensure you can complete the required shifts.

Contact Cathy Osmera or Christy Daou if you have any questions about the required volunteer commitments from each family! They can help you find a suitable, open volunteer job.

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6/23 (THURSDAY) WAHOOS VS PROVIDENCE DOWNS SEA HORSES - AWAY MEET

Thursday Schedule

Morning practice schedule

8:45-9:45 – 10 and under practice

9:45-11:00 – 11 and over practice

Evening meet schedule

5:15 – ARRIVE BY TIME – PARKING IS VERY LIMITED – see below for details

5:30 – Wahoo warm-ups

5:55 – 6U Swimmers ready behind starting blocks

6:00 – Meet starts

9:30 – Estimated meet finish

MEET ENTRY: Your swimmers’ status for the meet and events are available on the website under Meet Entry in the team calendar OR view it on the SwimTopia app.

• Review entries to confirm your swimmers are listed.
• If your swimmers are unable to attend, make sure they are NOT listed.
• Email Coach Nathan or Joe Guy ASAP there is an issue.
• Relays are swum in events 3-12 and 61-70. If your swimmer is listed for a relay and will not be there for the start of the meet or able to stay to the end of the meet please let Coach Nathan know ASAP as he will need to make relay changes.

HEAT SHEETS: Available on the website under Providence Downs Meet in the calendar. It shows events, heat, and lane assignments. That information is also available on the SwimTopia App.

VOLUNTEERS

• We have nearly all volunteer positions filled except for a couple of fill-in slots. Sign-up here
• Sign-in when you arrive with the Wahoos Volunteer Coordinator for this meet – Cathy Osmera
• If you need to drop out of your volunteer job please contact Christy Daou ASAP so she can try to refill the job before the meet. [email protected]or (704) 779-3134
• Timers and Stroke and Turn volunteers – listen for instructions from Providence Downs announcer at the meet. Meetings are usually 15 minutes ahead of the meet start.

DIRECTIONS/PARKING:

Address: 8723 Kentucky Derby Dr, Waxhaw

Providence Downs is gated community. The ONLY way to enter the neighborhood will be from Rea Rd. Please turn onto Churchill Downs Dr (if traveling from Providence Rd you will need to make a u-turn to enter the neighborhood.) The Gates will open by 4:45.

Parking is very limited so please plan to carpool. If the parking lot is full, please take a LEFT outside the parking lot and start parking on Churchill Downs Dr. Park on only one side if the street, the same side as the clubhouse. Do NOT park within 10 yards of a stop sign.

SEATING AREAS

• Away team seating is the near the bathhouse side of the pool – opposite side from the entrance.
• BRING CHAIRS for you and your swimmers.

FOOD AND BEVERAGE

• They will offer full dinner concessions. You are also welcome to bring in food.
• No alcohol is permitted during GCSL swim events/meets. This is grounds for team disqualification in GCSL by-laws.

* Restrooms are available in the bathhouse. The is no access to the clubhouse during swim meets.

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6/27 (MONDAY) WAHOOS VS Thornhill - AWAY MEET. This is the last scheduled meet of the season.

• Meet Signups are due on Saturday (6/25) by 6 PM using Meet Entry on the Swimtopia team website or app. RSVP your swimmer here for the meet.
• If you do not RSVP for your swimmer by the deadline, they may not be eligible to swim at the meet. Coaches have to coordinate, and submissions are due to the league ahead of time.
• We still have unfilled volunteer jobs for this meet. Sign up here.

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IMPORTANT REMINDERS

• Thank you for keeping the Providence Downs areas clean! PLEASE use the provided trash cans to dispose of your trash properly.
• All swimmers: Write their first and last names on their back, arm, or cap.
• Swimmers should write their events/heats/lanes on their arms or legs. Coaches are receiving a lot of questions from swimmers on when they swim next. Coaches really need to focus on other responsibilities. If your swimmer has questions about what is written on them and they can’t find you, they can always ask at clerk of course. If you are not sure how to do this there are plenty of parents that will gladly help. You can also refer to several helpful documents on the Wahoos Swimtopia site.
• Wear your Wahoos cap. Swimmers are NOT permitted to wear caps from year-round or school teams at GCSL meets.
• Swimmers should NOT be behind the blocks unless they are lined up for their event.
• We will again be using the SwimTopia app with live updates during the meet. Using the mobile app will allow you to see the events/heats your swimmers are entered in, the events/heats in progress, estimated start times for upcoming events, swimmer times as they are scored and team points tallies.
• Keep your swimmers AND OTHER CHILDREN out of the water unless they are warming up or racing. The GCSLrules state that only the swimmers who are currently racing can be in the pool during the meet. That means no dangling legs nor dips in the shallow end during the meet. The dive well, baby pool, and shallow end of the pool and playground are closed during the meet.
• We swim in the rain. Assume we’re swimming unless you receive an email prior to the meet stating otherwise. If we get rain at a meet stick around (under shelter or in your car) until you’ve received a message stating that meet is canceled or being rescheduled.

TEAM MERCHANDISE

• See Kimberly Barker (she will have a large IKEA bag nearby)
• Pick up your pre-ordered spirit wear and/or team towels and caps for swimmers if you have not already done so.
• Available for purchase: Silicone caps - $22, Replacement latex caps - $5 (Cash, Check, Zelle - [email protected])

SPORTSMANSHIP: Is a huge part of our team. We want the Wahoos to be competitive AND celebrate everyone’s individual success, both among fellow Wahoos and competing teams. We encourage our swimmers to:

• Wish their competitors good luck
• Wait in the water until the last swimmer in the heat arrives at the wall
• Congratulate fellow competitors at the end of a race
• Mark their bodies only with writing that is swimming related and positive in nature (“Go Wahoos!” is positive whereas “Eat my bubbles!” is not)
• Be gracious hosts at home meets and well-behaved guests when away

OTHER INFO

Important end of season items below

• End of Season slideshow. GET YOUR PICTURES SUBMITTED ASAP! Volunteers are compiling pictures for the end of season slide show. Please share your pictures from meets, practices and other team activities. Email pictures to [email protected] Or upload directly to:
• https://drive.google.com/drive/folders/1ofORLsSXiftSlr2Jn_lO2sskmbKujLzo?usp=sharing
• End of Season Social and Awards is scheduled for Thursday June 30^th. RSVP and Jobs are open for this fun end of season event.
• Please see the email from Supriya Kulkarni about collecting for gifts for our terrific coaching staff for this season.

Thank you and see you at the pool!